I’ve known for some time that I needed a better e-mail strategy.
Ever since my inbox count hit 10,000, to be precise.
That was last year, and I’ve gotten it down to 7,513 as of right now (before my “check all” schedule will kick in in about a minute and a half). Reason to be proud!
Let me explain my strategy up to date.
I keep everything in my inbox that needs action or review on my part. I know that once I file it into a subfolder (“ICTY/ICC/HR,” or “Serbia/SCG/Kosovo” — and don’t flame me over the spelling of the latter!) the message will be out of sight and out of mind, and other than turning up in a search I’m doing won’t ever come to my attention again.
At the same time I’m a busy person, so I defer a lot “for later.”
Not good.
So what I’m doing right now is importing a whole bunch of old mailboxes from Entourage (my primary e-mail client) to Mail.app (never used until now). I will use Entourage for ongoing work — reading and replying to e-mails — and Mail.app for archiving and retrieval.
Why is this better?
Because (a) my inbox gets leaner — fewer messages, fewer subfolders, which should also result in better responsiveness; (b) my archive is in a place where it can’t get corrupted by excessive ongoing operations; (c) I can establish a backup strategy that will make sure that both my bulky archive and my lean inbox are adequately safe (since backing up a 1.9 GB file like my present inbox is not something you do every day, even though I try); (d) I have different applications assigned to different activities, which makes it somehow conceptually cleaner. I also like Mail’s interface much better than Entourage’s, despite the fact that nobody else seems to like the new Tiger look, and Entourage, while generally a great mailing app, is crap slow when it searches for anything.
Am I crazy or does this make sense?